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We’ve all used them, spreadsheets, whether it’s to do a simple list of items, or whether you are looking to create advanced sums for business forecasts. Even though they are not really advanced enough for some of our requirements, we still use them. This is mainly because the majority of people would put up with a free one that comes bundled in when you buy your pc, rather than forking out the cash for a decent package.

Even though spreadsheets come with a number of problems, they do have some useful features. The major ones are that they are able to create simple calculations, create graphics and manage your business forecasts. These all come in handy for certain jobs. However, because of the amount of downsides they have, they aren’t useful for tasks like tracking your companies’ UK fixed assets.

Although spreadsheets sound like they would be good for storing company asset data, they are simply not as advanced as an asset tracking software UK package.

To a certain extent, a spreadsheet can prove to be useful for tracking assets, however, once you start wanting to store more data about more assets, the spreadsheet is no longer useful.

Here are some handy features that you should look out for in your asset management software.

• They are required to store enough in-depth data about your items. Despite being able to store massive amounts of data, a spreadsheet can’t store enough for asset management. The data that’s stored may not provide enough detail.
• They must be able to match the structure of the company. If the particular asset can be located in a number of sectors within a company, a basic spreadsheet cannot reflect this complex formation.
• They should be able to be restructured quite easily. Once you start creating a more advanced spreadsheet, it then becomes tough to add new data and alter the structure.
• It must be able to cope with calculating several different depreciation levels on different assets. If items were bought at different points in time, for example a computer and a monitor. The software should be advanced enough to calculate a range of price depreciation factors.
• Must be able to handle re-lifeing of assets. If one of your assets is assessed and found to be no longer useless, the levels of depreciation on the item should be changed.
• Must be able to create structured reports. Spreadsheets are not good for creating structured graphical reports.

Those were just a few of the points that a specifically designed asset management software package must include. Also it’s the reason why a spreadsheet is not good for adding asset data to a fixed asset register.

Tags: asset management, asset tracking, assets, Business, spreadsheets

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